To streamline your Syft experience, we've combined our old Settings and burger menus so all your settings reside in one place. Now, you can find everything you need in the new menu at the top left of your screen and gain complete oversight over users, connected entities, and more. Read on to learn more.
What's new 🧐
At Syft, we are always working to improve the ease of use of our features. Alongside the introduction of our new pricing structure, we've consolidated our old Settings menu and hamburger menu into one sleek drop-down menu at the top left of your screen.
Getting started with Settings
To open the menu, simply click on the arrow next to the icon with your initials. This will open a dialogue box showing all your user information, as well as quick links to helpful resources and support channels.
My account
The first sub-section under Settings is My Account. Here, you can see the following:
How to chat to your account manager
A link to our Knowledge Center
Where to get support
A link to Syft Campus, our online learning platform
A link to Live Training to get onboarded over live webinars
Spreadsheet Link for Excel
Spreadsheet Link for Google Sheets
You will see that all of this is nested under the "My account section" within "Settings." Let's look at what else you can find under Settings.
Plan details
Next, you will find the details of the plans for each of your connected entities. You will be able to see:
The entity name
The plan the entity is on
The data source of the entity
Total cost
You can toggle between different plans with the drop-down menu, and you can change the currency with the accompanying drop-down menu. To see a summary of your pricing, click on "View summary."
This is where you can manage your billing and ensure that you are on the plan that makes the most sense to your business. For more information on our new plans, please read our article here.
Pro tip 💡: You can easily compare plans to see if your entities are on the plans that suit them best by clicking on "Compare plans" at the bottom of the dialogue box.
Preferences
Under Preferences, you can reset your Two-Factor Authentication (2FA), toggle on support access, or lock your organization.
Note 📝: To find out more about why we've implemented 2FA across Syft, read our article here.
Users
The Users tab is where you should go to add and manage your users. Here, you can choose between inviting new users one at a time or importing them in bulk via a spreadsheet. You will then get a clear overview of your organization's users, roles, entity access, and login method.
You can also add existing Syft users to your organization by clicking the "Add user to entity" button and then selecting the relevant entity.
Roles
The Roles tab empowers users with the Owner role to set up user permissions to help maintain data security and the principle of least privilege. Here, you can choose between various default roles or create your own custom role. The standard roles are as follows:
Owner: Can invite new users to the organization, manage billing, and access to all features. This is recommended for the owner of the account, who will manage billing.
Admin: Can invite new users to the organization and access to all features.
This is recommended for super users in your organization.
Staff: Access to all features but can't invite users or manage billing. This is recommended for users in your organization.
Client: Limited access to features and inability to add entities to Syft. This is recommended for users who are clients of your organization.
Accountant: Access tailored to accountants, including all reports and transactions. This is recommended for your accountant, who has their own Syft account.
Oversight: Access to top-level metrics in oversight only. This is recommended for users with their own Syft account, who only need to see account balances for your entities.
Account: Access to all reports excluding transaction-level data. This is recommended for users with their own Syft account, who only need to see account balances for your entities.
Full access: Access to all reports and transaction-level detail. This is recommended for users with their own Syft account who need total access to your entities.
As always, if none of these roles meet your specific user's requirements, you can create a custom role by clicking on "Create a custom role." You will then need to name the role, give it a description, and choose the type of role—either Member or Guest.
Note 📝: Guest roles are for individuals external to your organization with their own paid accounts. Guests are usually auditors, investors, or financial institutions and have a different email domain from you.
Oversight
Under the Oversight section, you can track users' activity and your connected entities. Let's examine each sub-section in turn.
Activity logs
Under Activity logs, you can see the activities of each of the users in your organization, except for guest users. This helps you to see how often your team members are logging into Syft, as well as what features they are using and when they are using them, helping create a clear audit trail of Syft usage.
Entities
In this sub-section, you can view all the entities in your organization alongside the users who can view them. This helps you to easily assess who has access to what, and if anything seems incorrect, you can amend it in the Roles section.
Appearance
At Syft, we know that form can be just as important as function. It's all good and well to have a report with all the necessary data, but you also want it to look professional. That's why in our Appearance section, you can change the branding and style of your reports and add a profile picture to your account.
Logos
Under Logos, you can add an organization logo and a client logo to ensure your reports are branded appropriately.
Report styles
In this sub-section, you can create styles for your reports, including a beautifully designed cover page, customized front and back pages, and headers and footers.
Profile picture
In this sub-section, you can choose an icon to set as your avatar on Syft. Or, if you'd prefer a colored block, you can select from several gradients.
Light mode vs. dark mode
Now that we've navigated through all the main sections of this dialogue box, there's one more choice for you to make - light mode or dark mode. Light mode is the default setting. However, if you're like me, you'll love dark mode. If you've never given it a try, now's your chance. Simply click "Dark mode" to experience the beauty of a navy Syft setup and give your eyes some glare protection.
Logout
Of course, we always hate to see you go, but we know you can't spend all your time on Syft, nor should you. When you decide it's enough work for the day and you're ready for some much-needed me-time, family time, shut-eye, frisbee, or whatever it may be, just click the logout button. But don't forget, you'll need your email, password, and mobile device with 2FA installed to log back in next time!
Closing thoughts 💭
You don't want to spend ages trying to wade through the tabs of your software providers. That's why we've introduced this new and improved navigation system for our entity settings menu. I hope you found this article helpful and that you will enjoy this new-found insight into all your connected entities, billing, users, and more.